As a result of our phenomenal growth, MSS Solutions, LLC has an opening for an Administrative Assistant - Mechanical. If you are an experienced professional who is looking to grow your career and contribute fresh and innovative ideas to serve our customers, this is an opportunity you should explore!

A career at MSS is not just a job -- it's collaborating with the business's best talent. It's having a part in building a better future. It's making a difference in people's lives.

The success of MSS is a direct reflection of our team's dedication, passion, and hard work. Since 1996, MSS has taken pride in retaining some of the best talents in the industry by promoting a culture of respect, collaboration, and empowerment.

Roles and Responsibilities

• Day-to-day administrative support for the Operations and Mechanical team.
• Distribute weekly labor schedule and crew list.
• Provide crew list updates and travel information weekly to payroll and HR.
• Organize and prepare, and attend multiple weekly meetings, responsible for meeting minutes and follow-up.
• Provide support to field staff for Time & Attendance, expenses, PTO, etc.; assist in general troubleshooting.
• Coordinate travel arrangements for Charlotte Mechanical Construction per company guidelines/policy.
• Assist Labor Coordinator in acting as a liaison between labor agencies and the project teams to fulfill project needs.
• Establish solid communication with all staff, both field and corporate, customers, and vendors.
• Assist with the submittal management process and track equipment orders. Ensure all logs are correct and up to date.
• Support Warehouse by tracking PO inventory (daily function), recording incoming shipping dates, receiving dates and bin locations.
• Assist with Closeout documentation. Track and follow up with subcontractors and equipment vendors for warranty dates when required.
• Capture Lessons Learned and share with the project team for estimating purposes.
• Other such duties and responsibilities as needed.

Qualifications and Requirements

• Demonstrated proficiency in MS Office (excel, word, PowerPoint, SharePoint), and basic Windows environment.
• Knowledge of Mechanical Systems and construction is a plus.
• Demonstrated competence in written and verbal communication skills.
• Ability to positively represent the company and communicate with others at varying technical levels.
• Must successfully pass a background check & drug test.
• Physical Demands: Constant sitting, walking short distances, bending, stooping, twisting, reaching above and/or below shoulder, handling/grasping documents or office equipment, clear speaking and adequate hearing sufficient to communicate effectively and respond appropriately in-person and/or on the telephone, vision sufficient to read source materials and computer screen data, repetitive motions for computer equipment use, lift 25 lbs. occasionally, 5-10 lbs frequently to lift/carry/move objects, files and documents.

Work Environment: Work is performed in an office environment with air conditioning and bright lights.

Benefit Highlights

At MSS, we value our employees by providing a supportive culture with competitive compensation and a benefits package that continues to evolve based on our business's growth and our employees' needs. Currently, our benefits include:

• Medical/Dental/Vision Insurance
• 401k with Employer Contributions
• PTO
• Paid Holidays
• Employee Assistance Program
• Long-term Disability
• Short-term Disability
• Flexible Spending Plan
• Health Savings Plan

Additional Notes

• If you are unable to apply electronically and require an accommodation, please contact HRAdmin@msssolutions.com
• MSS Solutions, LLC is an equal opportunity employer and a drug-free environment.
• All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

MSS Employees, please visit the MSS Career Center or contact HR to apply.